Candidate data protection and privacy statement

Generally, we process personal data about visitors to Careers Portal. This may include:

• The name of the domain and host from which you access the internet
• The internet protocol (IP) address of the computer you are using
• The browser software you are using
• The operating system you are using
• The date and time at which you access our websites

Bon Secours Health System will also collect and process information about your interaction with our websites using cookies. For more information on how we use cookies, please see our data protection and privacy policy and our cookie policy. 

If you express an interest in working for, or apply for a role in, Bon Secours Health System on our Careers Portal you will need to provide the following information:

• Name
• Email address
• Telephone number
• Summary of your work experience
• Summary of your education

Bon Secours Health System, rely on the following legal grounds for this processing:

Legitimate interests, for example:

• Providing access to our website and enabling their use
• Protecting the security and integrity of our Website, IT systems and other systems
• Providing, improving, monitoring and testing the effectiveness of our websites
• Ensuring the content on our website is presented in an effective, accessible and user-friendly format
• Monitoring metrics such as numbers of visitors, traffic data and demographic patterns

With a candidate or potential candidate’s consent:

• To explore the possibility of, or prior to potentially, entering into a contract of employment
• Managing and undertaking recruitment activities, where candidates, or potential candidates have expressed an interest in working for Bon Secours Health System, by creating a profile to enable them to be informed of job postings by a Bon Secours Health System or applying for a specific role
• If unfortunately, we don’t offer you a role initially, keeping your data for a time so that we can re-consider you for other roles with Bon Secours Health System
• We might also use your data to understand more about the demographics of people applying to work with us. This would be aggregated and anonymised so this information stops being personal data as we would not be able to identify you, and it would not be used to inform any decisions made about you

We may disclose some or all of the personal data we collect from you to certain trusted third parties, in accordance with contractual arrangements we have in place with them, including:

• Suppliers and service providers who assist in recruitment campaigns
• IT service providers
• Suppliers and service providers who assist in recruitment or pre employment checks

We process personal data about prospective, current and former employees of Bon Secours Health System. This may include:

• Name.
• Contact details, including email address and telephone number
• Qualifications and career history
• Contact information such as home addresses and who to contact in an emergency involving existing employees
• Rewards and benefits information, including so that we can manage pension obligations for former employees and their beneficiaries
• Special category personal data, for example on illness, disability or dietary requirements

We rely on the following legal grounds for this processing:

Legitimate interests, for example:

• Considering applications for employment in Bon Secours Health System
• Supporting existing employees in the development of their careers

Performance of a contract, for example:

• Paying salaries and other employment benefits
• Administration of pension schemes for current and former employees and their beneficiaries

Comply with legal obligations, for example:

• Paying taxes
• Meeting our health and safety obligations

Consent, for example:

• Where we process special category personal data, for example on illness, disability or dietary requirements.

Bon Secours Health System may disclose some or all of the personal data we collect from you to certain trusted third parties in accordance with contractual arrangements we have in place with them, including:

• Suppliers and service providers to whom we outsource certain employment- and pension-related services, including recruitment consultants, organisations who provide psychometric tests for use during the selection process, suppliers who provide services relating to pre employment checks, payroll providers, pension advisors and insurance brokers and providers
• IT service providers

If you are deemed successful at interview you will progress to the Pre-Employment Check stage which will involve Garda Vetting and Sanction Screening. During this stage your personal information will be shared with An Garda Siochana for the purposes of Garda Vetting. For the purposes of Sanction Screening a number of Public Registers will be searched to identify any potential match with your name. 

• It is your responsibility to ensure that all personal data you provide to us are complete, accurate, up-to-date, and not misleading
• You may provide personal data to us about yourself or about other people. If you provide us with personal data about another person, you must ensure that you are entitled to disclose the personal data of that other person to us and that we may process that personal data in accordance with this privacy statement without having to take any further steps. It is your responsibility to ensure that the person concerned is aware of the content of this privacy statement

We will keep your personal data for the longer of the following two periods:

• Any period required for the performance of a contract or to comply with legal obligations
• For as long as it is relevant to and useful for the purpose for which they were originally collected

In certain circumstances we may transfer your personal data outside the European Economic Area. We only transfer your personal data where the EU Commission has decided that the third country in question ensures an adequate level of protection in line with EU data protection standards or where there are other safeguards in place to protect your personal data

If you would like to find out more about the safeguards that we have in place to govern the transfer of your personal data, you can contact us at [email protected].

You have a number of rights regarding access to and control of your personal data, including:

• Right of Access: You have the right to know what type of personal data Bon Secours Health System holds about you and to obtain a copy of these personal data
• Right to Complain: You have the right to lodge a complaint regarding the processing of your personal data to the Data Protection Commission. For more on this please see www.dataprotection.ie 
• Right of Erasure: In certain circumstances you may request that we delete the personal data that we hold about you
• Right to Object: Where we rely on our legitimate interests to process your personal data, you have a right to object to this. We will not continue to process your personal data unless we can demonstrate an overriding legitimate interest in this
• Right to Portability: You may request us to provide you with certain personal data which you have given us in a structured, commonly-used and machine-readable format and you may request us to transmit your personal data directly to another data controller where this is technically feasible
• Right to Rectification: You have the right to have any inaccurate personal data which we hold about you updated or corrected.
• Right to Restriction: You have the right to request that Bon Secours Health System stops using your personal data in certain circumstances including if you believe that the personal data, we hold about you are inaccurate or that our use of your personal data is unlawful. If you validly exercise this right, we will store your personal data and will not carry out any other processing of them until the issue is resolved

Please bear in mind that your rights in relation to your personal data are not absolute and that we must be cognisant of other legal and regulatory obligations.

You can exercise your rights in relation to your personal data by contacting [email protected].

We may request that you provide proof of your identity for security reasons and in order to prevent the unauthorised disclosure or misuse of personal data. We will only charge you for requests to access your personal data where they are unreasonable, unfounded or excessive.

If, after contacting us, you are still not satisfied with our response, you have the right to lodge a complaint with the Data Protection Commission.

For more on this please see www.dataprotection.ie 

We may amend this statement on occasion, in whole or part, at our sole discretion. Any changes will be effective immediately. You should check this page from time-to-time and take note of any changes we make, as they will be binding on you. We will include the effective date on each version of this statement that we issue.

If at any time we decide to use your personal data in a manner significantly different from that described in this statement, or as otherwise disclosed to you at the time they are collected, we will notify you by e-mail and you will have a choice as to whether or not we use your personal data in the new manner.

Cookies

We may collect information about your computer, including, where available, your IP address, operating system and browser type, for system administration and to collate aggregate information about how you browse our website.

We use Google Analytics on our website. Google Analytics uses cookies in connection with the services it provides.

Information about your general internet use may be obtained by using a cookie file which is stored on the hard drive of your computer.

Cookies contain information that is transferred to your computer’s hard drive. Web beacons may also be used. These facilitate the transfer of data from our website to the Google Analytics website. Cookies and web beacons help us to improve our Website. They may be used to enable us to:

• Estimate usage numbers, patterns and related activity
• Store information about how you accessed and use our Websites and your preferences, and so allow us to customise our website according to your individual interests
• Recognise you when you return to our website

Information collected may be transmitted to and stored by Google on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. You may refuse to accept cookies by activating the relevant setting on your browser. However, if you select this setting, you may be unable to access certain parts of our website or be unable to avail of some services we provide. Unless you have adjusted your browser setting so that it will refuse cookies, cookies will issue when you log on to our website.

For more information on how we use cookies, please see our data protection and privacy policy and our cookie policy.